Questions to Ask Your Wedding Vendors

Choosing the right wedding vendors can be a difficult process! With so many to choose from, it can be overwhelming to try and find the perfect match. We have created a list of questions to help with the search.

Check out our Preferred Vendors Guide for professional vendors in the area!

Preferred Vendors Guide

DJ’s or Bands

How long have you been playing weddings?
Have you played at our ceremony/reception site before?
Do you have a specific timeline you follow? Is it flexible?
Will you supply the PA/sound for the ceremony? Is this an additional charge?
If wedding band, how many performers will be there?
How much space is required at the venue?
Is there a limited amount of songs we are able to choose from to play?
Do you have a standard song list you play?
Do you provide any additional services such as photobooths or up-lighting?
Will my guests be able to make requests?
If we decide to extend our reception time, how much notice do you need? Is there an additional charge?
Do you bring back-up equipment in case something goes wrong?
Do you have proof of liability insurance?

Swatch Studios & Decorative Sound

Photographers/Videographers

What is the average size of weddings you shoot?
Is photography your full-time job or a hobby?
How many years have you been shooting weddings?
What do you consider to be your style of photography?
What is included in your wedding packages?
Do you have a standard timeline you follow? Am I allowed to adjust this at all?
Are we allowed to give you ideas for photos?
Do you also offer videography or photobooths?
Have you photographed at my venue before?
Are your photos typically more candid or staged?
Will you take detailed shots of my ballroom?
How will I receive my photos or video?
How long should I expect to wait for my photos after the wedding?
Can I order prints or a wedding book through your business? Is this an additional charge?
Do you have proof of liability insurance?
Do you bring any back-up equipment with you?

Swatch Studios

Florists

Have you decorated my ceremony space or reception venue before?
How long have you been a florist?
Do you set up the flowers, if so when will you arrive?
If you do not set up the flowers, when should I pick them up?
Do you provide vases or other décor for my event?
Do you have an online catalog that shows your rentals? If not, do you have any rental companies you enjoy working with?
Are there packages you offer or is everything a la carte?
Are we able to purchase only the bouquets and boutonnieres through you?
Will you be decorating any other weddings that day?
Do you have the ability to preserve my wedding bouquet?
What do you consider your design style to be?
Do you have standard designs, or do I bring pictures of what I want?
What flowers would be best for the time of year?
Will I have to return vases and décor, or will you pick it up from my venue?

Morgan Marie Photography & GardenView Flowers

Bakeries

How long have you been baking?
Is baking your full-time job or hobby?
What other desserts do you offer besides cake?
Will I need to ask my florist to provide additional flowers for my cake?
Will you be dropping off my wedding cake or do I need to arrange a pick-up?
Do you contact the venue to figure out a drop-off time or should we?
Will I be able to taste cake samples?
Do you provide cake stands, toppers, or the cake knife and lift?
Do you provide the platters for additional desserts?
Are there any items I will have to return to you after the wedding?
Will you make us a new cake for our one-year anniversary? How much would this be?
When and how do you require the payment?

Adore Wedding Photography & Eston’s Bakery

OFFICIANTS

Have you ever officiated a ceremony at our ceremony site?
How long have you officiated weddings?
Do you have a script you use? If so, may we read it or edit this?
Do you provide the PA/sound system?
Can we include religious elements with our ceremony? Do we have to?
Do you have experience with different religions or inter-faith ceremonies?
Do you require pre-marital counseling? If not and we would like it, do you provide this service?
How and when do we obtain our marriage license? Will you send this to the Court or do we?
How and when do you require payment?
Can you personalize our ceremony?
Do you have any suggestions for unity ceremonies?
How long will my ceremony be?
Are rehearsals included with your service?
How many times will we meet prior to the wedding?

AC Photography & Weddings for the Ages

Photobooths

What makes your photobooth unique from the others?
Do you provide props, or do I have to provide my own?
What type of props do you have?
What are your options for backdrops?
How long do your services run?
Will there be an attendant to assist with the photobooth?
What does the photobooth you offer look like?
Have you worked at my venue before?
How will my guests receive their photos, print-outs or digitally?
What types of add-ons do you offer?
How will I receive a copy of the photos?
Does the venue need to have Wi-Fi?
Does the venue need to have good lighting where you are stationed?
What sized area is required for your booth?

PictureThis! Picture Booths

Wedding Planner

Have you ever coordinated at our venue before?
How long have you been coordinating events?
Do provide any additional services such as rentals?
Will your team have additional weddings that day besides mine?
Do you assist with managing my budget?
On my wedding day, how long will you provide your service?
How and when do you require payment?
Do you attend our rehearsal?
How many times will we meet prior to the wedding?
Have you worked with our other vendors before?
Do you have any favorite vendors you work with?
What is the difference between your services and Nazareth Hall’s day-of hostess?
How many staff members will you have assisting with my wedding?
Will you help decorate prior to the reception? Will you assist with taking décor down?
How many clients do you service per year?